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Payment of Invoices Received

This functionality enables you to enter the amounts paid out on the invoices that you received and to automatically post all payment transactions to your General Ledger. 

Note that your Accounting module should have been activated by setting the beginning of the financial year at the menu System/Configuration/Accounting/Accounts Settings.

How to record payments made to suppliers

To record a payment made to suppliers (creditors) you go to Accounts->Purchases and Sales->Payment of Invoices received and a screen like the one below shows up:

Choose the mode of payment from the available radio button options e.g., "Cash".

• Paid to: Enter your Supplier's ID number (Creditor's ID), e.g.,"KA/00001" or you can click on the ellipsis buttons to select the creditor from the Creditor's Selection Screen that will show up. The scroll space will be populated with the information pertaining to the invoice that is due to be paid off i.e., creditor's code, name, transaction code and the invoice data .

Note that the invoice being paid should have been registered at Accounting->Purchases and Sales->invoices Received.

• Currency: The currency in which the invoice was quoted will automatically be displayed, e.g, "UGX".
• Date: Enter the date when the invoice is paid off, e.g., "28/02/2012".
• Voucher No.Enter the voucher number in this textbox, e.g., "15151".

• Total amount: Enter the total amount that is being paid off to this particular creditor, e.g., "1,500,000".
• Total Allocated: This window becomes updated with the total amount that is paid for all invoices being paid out, e.g., "1,500,000".
• Print: You can click on the Print command button to view\print the payments and keep them for future reference.

Click on the Save button to complete the payment and on the Cancel button to exit.

You can view a report on the payment of invoices made at Accounts->Purchases and Sales->Creditors Reports->Creditors Payments.

You can also print/modify/delete a payment by clicking on the Search Creditor's Payment button to retrieve it and then making the necessary changes or modifications before saving it again.

Contact LPF live support for more information
This service requires an Internet connection.